Best Xerox Machines In India

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We are all aware of the times when he had some gigantic machines to get copies of papers. We would go to the shops to get their photocopy for various purposes. But we live to get amazed, right? From the first storage memory card which was over 10-feet to a small chip that’s not even 2 centimeters. It has been truly said by Bill Gates “The advance of technology is based on making it fit in so that you don't really even notice it, so it's part of everyday life.” Similarly, those big bulky xerox machines (or photocopy machines) are now the light-weight compact boxes that can be placed almost anywhere. Once again, we have come with various products so you can choose your best xerox machine in India.

Best Xerox Machines In India

While Xerox machines can help in households too, they are very crucial in businesses. Large-scale organizations wouldn’t mind spending a lot of money in getting themselves the finest and most expensive product but small-scale businesses have to consider various aspects before purchasing anything long-term. Worry not, for we have found the solutions to the problems and present you with some of the best brand xerox machines for commercial use. You will get different products from various brands, a buying guide, important considerations, and much more.

Editor's Picks: 4 of the Top Xerox Machine Brands In India

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The Best Xerox Machines In India That You Can Buy Today

1. HP Laserjet M1005 Multifunction Laser Printer Review

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Let us be honest that no matter who we are, we would always go for something which provides extra features rather than just a single-usage device. This multifunctional laser printer is a 3-in-1 device that allows you to photocopy, print, and scan as well. It might seem costly but with three things packed in one, it is a grab and a must-catch deal. Normally, all three have different machines which would cost way more extra but here you need not be concerned about that.

There is an economy mode in this xerox machine through which you can print even at cheaper rates. The cost for a normal photocopy print would be 1.4 rupees in this but with economy mode, you can get it even cheaper considering the compromise in the quality. This printer works well for small businesses and even your house if you often have to get photocopies. It is not one of the heavy-duty machines at the stores but it sure gets the job done, ranging from a small document ID to an A4 sized sheet comfortably.  

Laser-jet technology lets you print the best quality and the same document can be printed up to 99 times. Resolution is in standard mode (600x600dpi) but it does consider your varying needs, allowing you to handle various types of papers like A4, A5, B5, C5, C6, DL, and postcards.

There is an input tray on the front that can handle up to 150 sheets, a scanner on the top to keep your documents for scanning, and the photocopies coming from the bottom. The LCD display and buttons are on the top with the USB ports at the back. Keep in mind that this is a monochrome printer, meaning it only prints black and white but does support color scanning. It can give you 14 copies per minute and also supports front & back printing. 

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  • 3-in-1 multifunction
  • Duplex printing feature
  • 32 MB RAM
  • High-speed connectivity (USB 2.0)
  • A little pricey if you’re on a budget

2. Epson EcoTank L3101 All-in-One Ink Tank Printer Review

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This Epson EcoTank tank printer is mostly business-oriented as it cuts down costs and increases productivity. Printer, scanner, and photocopier, the all-in-one printer will solve all the paper-related issues and doesn’t let you rely on anyone else. It can print with a resolution of 5760 dpi and is capable of printing borderless photos up to 4R. 

It allows you to have spill-free and error-free refilling with the designated bottles for different nozzles. 4 original Epson ink color bottles: black, cyan, magenta, and yellow come with it. Every ink bottle gives a high-yield of 7,500 color prints and 4,500 black prints so you have to wait a long time before making your 1st refill

Talking about the numbers, it is a high-speed photocopy machine for office that lets you print 33 pages per minute (black) and 15 pages per minute (color). Such speed would increase your efficiency by a high margin and fastens all your work. With speed, it also cuts your cost, giving you per black page for 7 paise and per color page for 18 paise. These costs do not seem to make much difference but they can show you considerable results while using.

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  • Wi-Fi connected wireless printing
  • Spill-proof ink bottles
  • High-speed printing
  • Efficient and power-friendly
  • 1-year warranty or 30,000 prints, whichever is earlier
  • No remote scanning

3. Samsung M2876 Multi-Functional Printer Review

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Samsung is and has always been one of the most reliable brands in technology. It is renowned for mobile phones but it hasn’t disappointed in Xerox machines either. Samsung brought its M2876 multifunction printer which not only photocopies but also prints, scans, and even faxes the documents for you. 

It can be connected to your computer wirelessly via ethernet or even a USB cable. One-touch Eco button with Samsung easy eco-driver reduces the energy consumed. There is also a separate toner system of 1500 pages which is easy to replace. It supports Automatic Document Feeder (ADF) where we can print, copy, or scan quickly without manually putting paper in the machine. 

With the eco-drive in this monochrome printer, the cost of printing per page is 1 rupee and the output is 28 pages per minute. Auto-duplex printing allows you to not go through the hassle of printing just one side. The size of prints can also be adjusted with ease.

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  • High-resolution printing of 48000×600 dpi
  • Customer support is available 24*7
  • Scan to PDF file through Adobe Acrobat
  • Automatic Document Feeder
  • Cartridge is costly

4. Brother DCP-L2520D Multifunction Monochrome Laser Printer Review

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If you’re not aware of Brother yet, we have to tell you about its excellent reliability in the electrical appliances in Japan. They bring out the products by considering even the smallest things which make a huge difference. Similarly, they have introduced the DCP-L2520 Multifunctional printer with the full secure shield for the papers so they cannot be affected by house dust. 

There can be a significant increase in your productivity with the speed of 30 ppm and a resolution of 2400×600 dpi. Stay guaranteed of quality prints with crisp text and excellent graphics, making you a professional. 

This monochrome printer has the capacity of stacking up to 99 pages for copying and 250 pages for printing. The multipurpose tray is able to handle almost all sorts of papers and presents you with the quality you desire. 

It is able to perform auto-duplex printing with each page costing 1.5 rupees that can be comparatively higher. Separate toner and drum technology allow you to have a 2,600-pages TN-2365 standard toner cartridge and 12,000-pages drum unit. Once the toner is used up, you only have to change the toner and not the drum. 

Manual feed slot and rear paper exit help you in printing/copying thicker documents like envelopes and letterheads with the finest resolution.

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  • Auto-rotate feature
  • Affordable price
  • Separate toner and drum
  • Extendable duration of the warranty
  • Enclosed paper tray
  • Cost per page is a bit high

5. HP Laserjet Pro M126nw Multi-Function Direct Wireless Network Laser Printer Review

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Yet another multifunctional printer but here you can print your documents directly through your smartphone. It is fitting for the small businesses and can give you copies with a speed of 20 pages per minute. Although the cost is 2 rupees per page, it makes up for it with the crisp resolution. 

M126nw comes with a wireless printing feature where you can print through your devices directly. This is the first HP 3-in-1 monochrome laser printer that is wireless. There are USB ports and an Ethernet port situated at the back of the printer. Papers are loaded from the rear end which manages to handle 100 sheets at a time.

It is a black-and-white printer that would be quite sufficient for your everyday office activities. It can give you fine prints of memos, handouts, etc. There are various formats of pictures which are compatible with the printer. Hp Smart Install allows you to install with ease where no documentation CD is needed. You can print front & back with a 1200×1200 printing resolution.

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  • Wireless printing can ease your process
  • Fewer buttons and parts make it easier to operate
  • Compatible with PCs and Mac
  • Lightweight
  • Makes noise while working

Types Of Xerox Machines

Traditionally, there were Analogue printers that printed copies of the original image on an image-carrier plate. Due to the advancement in technology and considerable progress, analog printing was replaced by Digital printing. This happened because analog printing was not able to match the standards of digital printing and failed to keep up with productivity.

Types Of Xerox Machines

Digital printing simplifies the process along with saving the money and it goes without saying that analog printing lags far behind digital printing. Analog printing was not the best for commercial use anymore. Aforementioned products are the most often used in small-businesses but below we will categorize all the types of digital xerox machines in the market, which are classified into different types:

Monochrome Photocopiers (Black and White)

As the name suggests, there are black and white copiers and do not have any color. The ink which comes with it is black (k). Since they do the basic work, they are the most inexpensive available. There are no advanced graphic editing features. They can range in sizes from low-volume copiers to high-volume copiers. They are often used in everyday office tasks as the color doesn’t matter much there. 

Colour Photocopiers

Color photocopies can copy or print all types of colors, including black & white printing, making them a versatile choice. These are comparatively pricey than monochromes but worth it. 4 toners come with it namely, cyan (c), magenta (m), yellow (y), and black (k). These are the primary colors, and when mixed, they can create any color. Colour photocopiers are suitable for creating brochures, pamphlets, and presentations to make them look appealing. These are also called CMYK printers, referring to the colors. 

Desktop Photo Copy Machines

These photocopiers are small enough to sit on a desktop and have various features of printing. Though, it prints just the A4 or smaller-sized papers as A3 is larger and it would need the machine to be even bigger. There are a variety of products, ranging from quite basic to multifunctional ones. It is possible that you need more paper capacity, in which case, you can add additional trays as well. 

Multifunctional Photocopiers

In the past decade, it is a rare occurrence when people buy just the photocopier without other functions. The best photocopy machine brands today produce multifunctional printers with the features of copying, scanning, and printing. Some models have internet access and can also be used wirelessly. A few devices also include document finishing options like booklet folding with saddle stitch and stapling. One would obviously prefer going for a multifunctional printer, rather than just a photocopier.

High-volume Photocopiers

Normally, the xerox machines often give out 20 to 30 pages per minute but it is not enough for the organizations with large workforces. There arises the need for high-volume xerox machines for commercial use that give out 50 pages per minute. They are suitable for print or mailrooms where copies and prints are operated the entire day. 

Office Photocopiers

These are large devices placed on the floor in large organizations. They can handle much more volume and print at high-speed with the functions of copying, printing, scanning, and faxing. The advanced devices also let you staple, punch hole, sort, and bind. These are ideal for large groups where it can work as a shared device through printing software.

Network Photocopy Machines

These can be connected to computers in numerous ways. If it is being shared with numerous computers, then it should be connected via a network so every user in the company can print and scan wirelessly. Network photocopiers are ideal for companies with hierarchical departments.

Things To Consider Before Buying A Photocopy Machine In India

Buying a photocopier isn’t a task you perform every day. Once you are willing to purchase it, you better do it long-term where you do not have to think about replacing it any time soon. For every long-term planning, you of course need some considerations and thoughts. If you are not sure of what you need, we will help you with that as well and give you the buying guide to get yourself the best xerox machine for home use.

Things To Consider Before Buying Xerox Machines In India

Type of Xerox Machine

As mentioned above in detail, there are different types of photocopiers for varying needs, ranging from small-scale to home use to large-scale organizations. Even if you have a full-pocket, you need not spend it all and buy the most expensive one out there. It would do you no good. If you own a small-scale business with a few employees, the network photocopiers will be a waste. Similarly, desktop photocopiers would be of no use for large-scale businesses. Do not spend more or less and purchase it according to your need.


Again, you need this to be a one-off purchase for a long time so you have to set a budget not just for buying the printer, but the follow-ups as well. The cost of the actual device is there but its maintenance, services, and repairs are different costs altogether. A complex photo copy machine will be difficult to use and you may end up damaging it. The extra-costs for timely repairs will be an unnecessary nuisance. It is best if you get the machine which works fine mostly by itself and tells the employees about the basic usage. This might cause you to spend more initially but it is profitable for the long-term. 


You have to consider the space you are dedicating to the machine before buying it. If you do not have a spacious place, you should go for desktop photocopiers but they only support up to A4 printing. A3 size is bigger than A4 and it thus needs a bigger machine. You would need a larger space in your office or your home for those. 


No matter who you are, you will always want the speed to save time. Most of the low-volume printers have a speed of 20-30 ppm which is quite normal, while the high-volume ones range up to 100 ppm. The high-volume printers are often used in the reprographics department and printing/mailing rooms where they function the entire day but compromise somewhere in the quality. On the other hand, 20-30 ppm speed would give you better quality as it takes time to make it a higher resolution. You should consider buying a low-volume machine if you do not intend to use it the entire day.


You need to make an estimate of the number of sheets you have to copy/print. This will help you immensely in considering the type of paper tray you need. The basic models can handle 100 sheets in a tray while advanced models are able to stack up 500 sheets. The smaller tray would lead you to change toner every now and then and a bigger tray does not need frequent toner changes, though it does cost more. 

Paper Type

The type of paper is very crucial to determine. Mostly, people use the A4 copies but there are some businesses that require you to handle various kinds of paper, thus considering the other types of machines. The advanced copiers also include functions like stapling, sorting, scaling, and so on. 


Image quality holds a considerable amount of significance as you would prefer the copies to be as clear as the original picture. The copy does lose the originality but the amount varies from machine to machine. If the quality does not matter much to you, you can consider the basic ones. Otherwise, go for the advanced multifunctional printers as they have graphic abilities to give you the finest quality possible. 

You also might want to differentiate between print resolution and scan resolution as both are not the same and might create confusion. 

Output Colour

Not just in copying or printing, colors have often been classified into black & white and other colors. Monochrome printers provide you with black & white colors that are mostly asked for in printing data or facts, copying the agreements, etc. Colour machines (inkjet printers are used for this) are required in memos, pictures, important documents, etc. Both of them have equal demand in the market so you just need to consider your needs.

Benefits Of Having A Xerox Machine

There is always one store near our office or home where we go to copy or print a document. It is rather near to us but there is still a lot of hassle. It is fine if we rarely require it but what if we are in the constant need of copies? Study projects and assignments at home or thousands of documents in the office, it would be a lot easier to loosen the pockets for once and take matters in our hands. 

We will not say it’s a very cheap buy and you can get it easily. These machines are a bit expensive but they are every worth of a penny. More than that, Xerox machines do not just copy your papers. They now often come with additional features. You would rarely find a machine just for photocopying. These functions combined together can make your study-life or work-life very convenient. 

One of the biggest pluses we would mention is that there is no need to be an expert to manage these. All you have to do is know what some certain buttons do, which is pretty basic as well. You just have to feed the document, specify the number of copies, adjust the size if required, and you are good to go. 

Put yourself in a situation when you are in a dire need of a copy/print of a paper at midnight. Obviously, the stores aren’t open and you cannot do much except wait for the sun to rise. Having a xerox machine for office will satisfy your urgent needs at the earliest. You might need it at 4 PM or 4 AM, it would be just a few steps away ready at your service. 

Frequently Asked Questions (FAQs)

Q. Does a photocopier use Ink?

It might be a tough one to read so be with us. Photocopiers do not use liquid ink. They use a toner, which is basically dry powder in a cartridge. The process is a combination of heat, light, and static electricity. Light is used to illuminate the photo or text and toner is charged with positive charge while the page has a negative charge for attracting toner. This charged toner is attached to the page and heat fuses the toner to the paper.

Q. How long should a photocopy machine last?

Even though most of these come with a 1-year warranty, it is believed that a xerox machine used on a daily basis should last 5 years with proper repairs and maintenance. If it is not used on a daily basis, it can go on until 7 to 10 years. But all of this varies from a brand to a brand and you might want to get a reliable one.

Q. How many copies a copy machine can make?

Honestly, it all depends on how you use it. If we are to tell you the average, the basic low-end copy machines are designed to give an output of 1,000 copies per month. These are sufficient for people with minimum usage. High-end photocopy machines for commercial use can give you the output of 50,000 copies per month and they should be preferred for a truckload of work.

Q. How should you maintain a xerox machine?

1. This is very basic but a lot of people tend to ignore this tip. You should always go through the manual to get the dos and don'ts and check the warranty.
2. Cleaning the glass: Photocopier glass should be wiped a couple of times a day on a regular basis. It is extremely exposed to dust and it can compromise the qualities of your picture. 
3. Cleaning the dust: With the glass, the internal parts should be cleaned usually too. Just take a dry cloth and gently wipe the dust. 
4. Right parts and papers: Wrong parts and papers can always trouble the machine. If a machine supports only up to A4 sheets, A3 sheets can be inconvenient and cause trouble. Similarly, the incompatible toner and cartridges will do nothing but complicate the matters.

Q. Which xerox machine is the best in the budget?

The high-end xerox machines are often with the most features but in case you have a tight budget and don’t want to spend too much, you should consider Epson EcoTank L3101 All-in-One Ink Tank Printer. It is an efficient printer that gets the work done with high-speed. There are scanning and printing functions as well and you also get designated 4-color ink bottles. The area in which it does compromise is the speed but it’s still a great deal, considering the price range it falls under.

A Final Word

You now know everything you should know about the xerox machines or photocopy machines if you have made it this far. We took varying needs into consideration and provided you with a list of different features. We wouldn’t judge you if you still did not make a choice. It is always good to listen to second opinions.

On an ending note, we personally recommend you to buy:

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It is highly recommended because of the super-fast copying delivery that makes your work productive. You can also have various wireless connections through this product by the reputed HP.

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